Office Specialist
Miniwanca Office Specialists are responsible and customer service-oriented professionals from diverse backgrounds and experiences.
General Overview: The Office Specialist provides general office support throughout the camp season, including clerical duties, sorting mail, taking photos, answering the phone and being the initial professional to greet and welcome guests. The Office Specialists are often the face of the organization and interact daily with camp families, vendors, and clients.
Essential Functions
- Answer phones and provide excellent customer service to families, vendors, and clients.
- Sort and distribute the daily mail and packages
- Assist with office tasks such as preparing for camp program needs: assembling mailings, organizing luggage tags, etc.
- Support the in-camp program by reading stories and helping with homesick campers during the evening
- Promptly discuss with the Coordinator and Director any difficult situations that arise in camper or staff relationships, discipline, and other areas of concern
- Establish personal and professional goals for the summer and work toward those goals
- Complete all job functions, including requested records, written reports, and end-of-summer letters to camper families, and other duties as assigned.
General Functions
- Encourage leadership development, healthy community living, and AYF mission and values driven practices.
- Protect the safety and health of campers by adhering to community expectations and following all policies and procedures outlined in the Staff Handbook, including our alcohol-, drug-, and tobacco-free camp policy and AYF COVID-19 Staff Eligibility and Expectations.
- Fully participate in and be present at all community activities and staff training.
Required Skills
- Strong emotional and mental health. Must be adaptable and exhibit good judgement to determine what is in best interest of the campers in their care.
- Effective communication with youth participants and adult staff across a wide range of identities and backgrounds. Ability to foster positive relationships.
- Ability to understand, promote, actively include, and work effectively with diverse perspectives and identities.
- Thorough understanding of critical issues shaping the lives of young people in the U.S., especially racial and gender equity, inclusivity, justice, ethics, and cultural competency, work together with all staff to build a safe, accepting, committed community that supports the mission.
Education, Experience, or Certifications
- Must be 18 or older
- Strong communication and interpersonal skills
- Office experience preferred
- Working knowledge of Word, Excel, Outlook and Teams (preferred)
- Current certification in CPR and First Aid (training available for accepted applicants)
Benefits
- Weekly pay: $500
- Office Specialists will receive one day off for every six days worked
Boys & Girls Camp Office Specialists
What should I know before applying?
At Miniwanca Boys Camp and Girls Camp, office specialists...
Mills Main Office Assistant
What should I know before applying?
At Miniwanca's main office, the Mills office assistant...
Frequently Asked Questions
Office Specialists typically begin work mid-June and end mid-August. The Office Specialist for the Mills office can begin as early as April and work through mid-August.
Camps Office Specialists will participate in our All-Staff training week, in addition to getting some hands-on training in their camps offices. The Mills Office Specialist will train with the Office Coordinator on how to operate phones and work at the front desk.
Yes, food and housing is provided for the entirety of your contract with Miniwanca if you are living on site. Our cabins have open windows with flaps that roll down to cover them in inclement weather. We suggest bringing mosquito netting to cover a twin size bed.
Miniwanca will pick up staff on specific days from local airports and bus stations. If you do not have a car and are interested in using public transportation to get to camp please talk to your supervisor about what options are available to you.
It is not uncommon for staff to be experiencing camp and Miniwanca for the very first time. Staff should be open to new experiences and ways of operating when they come to Miniwanca, especially if this is their first time at Miniwanca or at a summer camp in general.
Camps Office Specialists will begin their day eating breakfast with everyone at the camp they are housed in. They’ll move over to their camps’ office where they’ll work with the camp director and coordinators to determine office and administrative needs for the day. They’ll join the camp community for lunch, work in the office for the afternoon, have dinner, and then participate in night’s doings and evening activities with the community. Mills Office Specialists will work from 8:30 a.m. to 4:30 p.m. in the Main Office.
Miniwanca is able to work with a variety of dietary needs and allergies. At each meal, Miniwanca will provide a dairy free, gluten free, and vegetarian option. Miniwanca is peanut and tree nut aware and will not serve anything with those products in it. Some snacks and desserts may be created in a facility that uses peanuts or tree nuts, and safe alternatives will be offered when those are the general option.
