Program Coordinator

Merrowvista

Mission

The American Youth Foundation inspires people to discover and develop their personal best, to seek balance in mental, physical, social, and spiritual living and to make a positive difference in their communities and in the wider world.

Position Purpose

The Program Coordinator (PC) role is a year-round position which, along with the Director of Camp Programs (DCP), is responsible for the planning, preparing and delivering of inclusive, residential youth development programs, year-round, at Merrowvista, with a primary focus on the summer camp program. The PC is heavily involved with the running of program throughout the summer and fall and helps to ensure that all state, American Camping Association, and AYF program regulations are followed. In the fall and spring seasons, the PC is the primary manager of our ideal client relationships, interfacing with program participants and parents from the camp community, as well as marketing and recruitment for the summer program. Additionally, alongside other staff, this role supports winter, spring, and fall programming through direct program leading, planning, and client relations for the programs of those seasons.

Commitment to Equity and Inclusion
The American Youth Foundation enthusiastically welcomes staff and participants with diverse backgrounds, experiences, and identities. AYF seeks to continually assess our practices through a broad lens of cultural competency and is committed to taking action and changing for the better of all. We are firmly committed to maintaining a work atmosphere in which people of diverse backgrounds and lifestyles may grow personally and professionally and all are highly encouraged to apply.

Essential Functions

  • Ensures safety and quality residential programming through intentional program design, risk management and consistent presence.
  • Creates and maintains a positive relationship with the clients and inquiries throughout the year, promptly addressing questions, concerns, and feedback.
  • Serves as a member of the Site Emergency Response Team as the Designated Program Leader in the absence of the Director of Camp Programs (DCP) during the summer season. Serves as the primary site and program leader in the fall season
  • Oversees all aspects of the inquiry management process. Prepares and assists with the implementation of annual marketing plan for promotional materials, activities, and events in line with camp’s ideal client relations plan.
  • Assists with all seasonal program staff recruitment and hiring.
  • Directly oversees and supervises certain program areas in summer, supporting seasonal staff through observation and feedback.
  • Assists with planning and delivery of staff trainings.
  • Assists with program curriculum development and editing of handbooks.
  • Manages the production of participant handbooks and forms in conjunction with the DCP and Registrar.
  • Purchases program equipment, manages inventory, and identifies programmatic needs.
  • Communicates facility, administrative and food program needs of the camp program in a timely manner.
  • Uses good judgement in risk management practices, and ensures program is in line with AYF policies and ACA standards.
  • Fulfills necessary administrative functions in partnership with the administrative team related to hiring, recruiting, and follow up.
  • Attends and fully participates in all team meetings.

 

 Accommodations to support the performance of essential functions can be explored to welcome candidates with a range of abilities.

Secondary Functions

  • Manages logistics of staff arrival, pre-summer communications, travel arrangements, housing and staff registration. Actively works to help create an effective and positive work team at the site.
  • Assists the AYF Communications Manager with the Merrowvista Camps pages of the AYF website, updating regularly.
  • Assists the AYF Communications Manager with the Merrowvista social media pages and updates them in a timely manner.
  • Assists with summer scheduling and program design.
  • Serves as a member of the site Staff team and attends weekly staff meetings.
  • Serves as a member of the AYF Program team and attends seasonal planning meetings.
  • Represents the site programs and AYF at regional, local, and national meeting and events.
  • Other duties as agreed upon in staff meetings, or as assigned by the supervisor.

Necessary Skills for Success

  • Ability to understand, promote, and actively include diverse perspectives and identities.
  • Training, classes or life experiences addressing the most pressing issues shaping the lives of young people within the current U.S. context; most especially racial and gender equity, inclusivity, justice, ethics, and cultural competency.
  • Strong emotional and mental health is essential. Be able to exhibit good judgment, problem-solve effectively, and maintain calm in order to safely lead the team to what is in the best interest of participants.
  • Ability to maintain focus for extended periods while assessing risks and supervising others.
  • Communicate effectively with youth participants and adult staff across a wide range of identities and backgrounds.
  • Ability to respond to and direct participants and/or staff in an emergency.
  • Aptitude for fostering positive relationships.
  • Strong interpersonal communication skills; should be comfortable speaking one-on-one and in front of large groups, as well as with written correspondence across all forms of media.
  • Effective organizational skills, attention to detail, ability to priorities competing demands, and management of deadlines.
  • Flexible, innovative, self-starter, and problem-solver.

Vision for all AYF Employees

  • Show commitment to the AYF core values of best self, balanced living, safety, respect, responsibility, and inclusion.
  • Support the organization’s mission, vision, and ethics by displaying the following behaviors:
    • Integrity, openness and honesty, listening and understanding, giving and receiving constructive feedback, seeking a balance between personal and professional lives, dependability and accountability.
  • Follow guidelines as described in AYF employee handbook.

 

Preferred Minimum Education, Experience and/or Certification

  • Bachelor’s degree
  • 2-3 year’s direct or related experience
  • Equivalent combination of education and experience
  • Prior experience working with youth
  • Knowledge of Microsoft office package with strong aptitude and interest with demonstrated skills in word processing, spreadsheet and data management applications
  • Computer and database skills
  • Wilderness First Responder, CPR and Lifeguard certification

Work Environment

  • Position will work from home as required by MI, NH, & MO COVID-19 orders.
  • Starting no later than April 26, position work is located in Center Tuftonboro, NH. The PC is required to live on site in provided housing for the duration of the summer and fall seasons.
  • Part-time office, part-time outdoor environment.
  • Merrowvista’s site necessitates the capacity to move through rugged terrain.
  • Business casual, appropriate attire for multiple, differing settings.
  • Hours as required to meet job demands, generally Monday through Friday 8:30 am to 4:30 pm outside of peak program season.
    • Evening and overnight duty during the peak program season – ability to live on site and work six-day weeks in peak season.
  • Travel as needed for recruitment and meetings.

Benefits

  • Competitive salary and benefits package are available, including:
    • Health, dental, and vision insurance available
    • Retirement package
    • Family accommodations during on site required living periods
    • Tuition discounts for dependents

 

Non-Discrimination

Recognizing the full value of all, the American Youth Foundation affords equal opportunity for employment and program participation to all individuals on the basis of merit and/or eligibility without regard to race, color, sex, pregnancy, sexual orientation, gender identity, familial status, religion, national origin, citizenship, disability, age, military status, or any other basis prohibited by law.