Frequently Asked Questions
AYF will continue to update these FAQ answers as new information develops. Last updated: April 2, 2020.
What is going on at Merrowvista/Miniwanca this spring? Have programs been canceled?
- We are watching the coronavirus situation closely and responding as we learn more about what’s being asked of organizations.
- At this time, all of our on-site programs until May 15th have been postponed.
Can I get my program deposit back?
- Yes, please speak with your program contact at AYF so that we can process a full refund for you.
- If you are wondering about a specific program, please connect with a program director.
What is the plan for summer camp? I want to register my child for camp, but do I have to commit any dollars at this time?
- A decision about summer camp has not been made yet. Before we collect final payment, families will be updated as to any potential changes.
- The final payment date for 2020 tuition has been extended to May 1st. We ask for a $200 registration fee (per camper) at the time of registration. This registration fee would be fully refunded if we cancel the program(s) you enroll in.
I have already registered my camper for camp, and I see that final payment is due April 1st and the forms deadline is April 15th. Is that still true?
- The final payment date for 2020 tuition has been extended to May 1st, and the final forms date will be a week or two afterward. We will update enrolled families on the timeline once a final decision about summer has been made.
How will refunds for camp tuition work?
- AYF will gladly refund your registration(s) in full with all fees waived. Due to the anticipated high volume of refunds and the logistics of shifting our registration and business office functions to remote/home work set ups, we will process summer program refunds as a whole by or on Friday, May 15th. We apologize for any inconvenience. If you wish to have a direct conversation concerning your situation, please let us know. Thank you so much for your understanding.
- You will have the option to roll your tuition payment forward to hold a spot for 2021.
- We would be grateful for you to donate a portion of your tuition refund to help AYF to navigate this difficult chapter. More information will be available before the May 15 refund date.
Will scholarships roll forward to 2021?
- Unfortunately, due to financial regulations, we are unable to commit to scholarship for the next calendar year. We will open up the financial aid process in the fall and will need you to re-apply based on your situation at that time. We will make every effort to prioritize your application and work hard to get you the same level of financial support as was offered this year.
Are fall programs still happening? How about the Girls Camp Reunion, Summer Seminars for Women, or Alumni and Family Camp?
- Yes, at this time, we are planning on all summer/fall programs happening, but we will continue to pay attention to new developments.
- We encourage you to still register for these programs! We will update registrants as soon as we have any new information that would impact these programs.
When should I book travel for the summer? Will AYF refund me for the costs of travel or other expenses I commit to if programs are cancelled?
- We are encouraging families, staff, and clients NOT to commit to any non-refundable travel associated with AYF programs.
- Unfortunately, no, the AYF is not able to reimburse any personal costs you incur associated with cancelled programs.
What are the 2021 camp dates?
- Our team is working to determine 2021 camp dates and will have those available on our website in the next couple of weeks.
I don’t want to bring my healthy child to the doctor to get a physical for camp.
- Don’t worry. We would not want you to put your child at risk. If your child has had a physical in the last 24 months, their doctor’s office can just complete the form based on that information and your child doesn’t need a new physical.
- If they are not able to do this or your child does not have a physical on file in this time frame, please let a Registrar know so that we can update our records. We can offer an extension to the deadline if you need it. Please speak with a Registrar or Program Director for any further questions. We are being very flexible this year.
I am hired to work at camp this summer. Will I still have my job? When will we know if camp is cancelled?
- We are currently planning for all camps and the National Leadership Conference to be happening this summer, but we are committed to running safe programs and are paying close attention to the situation as it unfolds. We will know by May 1st if we are in a position to offer the summer role you have discussed with a hiring manager.
- In the meantime, we are suggesting to staff that they not commit to any travel expenses to get to their job summer before May 1st.
- Please reach out to your hiring manager if you have further questions.
- We want to assure you that until May 1st you will receive a full refund of all tuition and fees paid if, for any reason, your child cannot attend camp.
- With travel and so many other restrictive factors in play, please rest assured that AYF will keep no payments for any cancellations related to the impact of COVID-19, even if these decisions come later than May 1.
- We invite you to closely monitor com for the latest information.
- As soon as we know changes, of any nature, we are committed to being in touch with you right away.
A Note from our AYF President, Anna Kay Vorsteg:
Over the past week, we have heard from so many of you, and I am both surprised and buoyed by the repeated theme that so many are sharing. At a time when we, in the American Youth Foundation, are concerned for the well-being of all of you: our students, campers, staff, and alumni, YOU are writing to express concerns for the health of our organization. These expressions of care and concern are perhaps the most flattering form of balance I have witnessed in recent times. Thank you.
I want to reassure all in our larger community that we are doing relatively well, not unscathed, but standing tall. Because of the generosity of so many of you and those who have gone before us, we are fortunate to have endowment funds to keep our work, our mission, up and running.
We regret having to cancel many of our spring programs and our largest scholarship-raising event, the Donald Danforth, Jr. Golf Tournament. What we don’t regret is the opportunity before us to increase our online presence while simultaneously planning for the exciting program seasons ahead.
And while you’re at home, we are reaching out to help you stay connected with us. We heard the call for spaces to build community, reconnect with balance, and put to use the tools learned at Miniwanca and Merrowvista. You are invited to join our virtual hub, AYF Founder Friends, located on the Slack platform, where we’re forming dedicated channels for alumni and friends to post messages and join live conversations. On our website, you can find new blog entries, the first written by AYF parent Gretchen Clayton, sharing her story from home with her campers.
The AYF has weathered many a challenge in her 95 years. I have complete faith that we will weather the extremes of this pandemic. Will it be easy? No. Will we need to flex, let go and support each other in new ways? Yes. Nothing less than our best will be called for.
For now, take comfort as I do, that we are blessed to be a part of a legacy organization. The good and generous actions of those “upriver” keep us afloat today. When the waters calm, may we look to do all we can for those “downriver.” For now, worry not about the AYF, but please do us an important favor, take good smart care of yourself, and those around you.
Anna Kay Vorsteg
Posted on March 14, 2020
Please know our thoughts are with you all as we navigate the unprecedented challenges of the COVID-19 health crisis and all it is stirring up in our home communities. You are very much on our minds and we imagine soon the reverse will be true, you will be thinking about this coming program season.
We want you to know that we, in the AYF, are monitoring events closely and working hard to determine the best path forward for all of our programs. In the face of so much uncertainty, our goal is to address as we can, concerns you may carry about program offerings and operations at Miniwanca and Merrowvista this spring and summer.
We remain steady in our commitment to offer only safe, mission supporting programs. And while we do not yet know all of the ways the current health crisis will require us to adapt our practices and planning, we pledge to keep you informed of any changes.
As of this week, we have made the following policy shifts in an effort to provide immediate support to our families in uncertain times:
- The final payment date for 2020 tuition has been extended to May 1st
- If your child is unable to attend for any reason and you share this with us on or before May 1st you will receive a full refund or can opt to roll payments and registrations forward towards a 2021 program offering.
We want to assure you that until May 1st you will receive a full refund of all tuition and fees paid if, for any reason, your child cannot attend a camp or conference program. With travel and so many other restrictive factors in play, please rest assured that AYF will keep no payments for any cancellations related to the impact of COVID-19.
We are reaching out to Community and School Program partners scheduled to be at one of our campuses this spring. If you are wondering about the status of a program scheduled this spring, please reach out to our offices and we look forward to connecting with you.
It is not lost on us that schools are sending students home, most extracurricular activities have been canceled, workplace demands are shifting, and restrictions are being introduced into our daily lives. Everyone is anxious and rightfully so. These are indeed trying times AND these are the very times when the best within each of us is called to rise. Now is when the skills and strengths campers have developed and discovered at AYF programs are vitally important, and now is when we invite all to seek opportunities to take positive action in the interest of others.
With this in mind, it is our hope to roll out a virtual program of sorts; sharing tools, readings, activities that will allow both parents and campers to connect with each other in positive, purposeful ways that enable them to support each other while also exploring ways they can use their capacities to strengthen our struggling communities. We often say in the AYF that “It’s a mark of leadership to adjust” and so adjust we will. We hope each of you will accept our invitation to bring the mission of AYF to life in a new way at a necessary time. This is our dare.
Thank you for being part of our AYF community. We look forward to having you in the AYF family for years to come. And we look forward to rising with you in the challenging months ahead.
Anna Kay Vorsteg
Posted on March 5, 2020
As news of the spread of the coronavirus (COVID-19) becomes available, the American Youth Foundation (AYF) is proactively planning for any impact to our programs. We are concerned with the health and well-being of all of the participants and staff in our communities and are monitoring the developing situation closely.
At this time, there are no travel advisories regarding COVID-19 in Michigan or New Hampshire that would impact our programs. As such, we plan to conduct all programs unless travel is restricted or we are otherwise advised by local, state, or federal authorities. We will continue to evaluate new information as it becomes available, and we are prepared to adjust if necessary. We will keep our participants, families, and staff informed if any changes need to happen in terms of our program offerings.
We encourage you to find more information through these trusted sources:
As a preventative measure against disease transmission, all of our programs stress the importance of hygiene and safety. We will add extra attention to the implementation of these recommendations from the CDC :
• Frequent handwashing with soap and water or using alcohol-based sanitizer
• Using the crook of your arm to cover your mouth when coughing or sneezing
• Avoiding touching your eyes, nose, and mouth
We will continue to enforce our community health protocols for the safety of all. If a participant or staff arrives at our sites exhibiting signs and symptoms of flu-like illness (fever, cough, sore throat, and shortness of breath), they will not be admitted to the program. Anyone with reason to believe they have been exposed to COVID-19 will need to be cleared by a medical provider before entering the sites. We will follow local medical advice for participants and staff that the person may have had contact with.
Please don’t hesitate to contact us if you have any questions regarding AYF’s preparation and response to this public health event. We will continue to communicate with updates as they are available.
Updated March 5, 2020 3pm CST